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CompuWeighTM Overview

The CompuWeighTM System is available in three versions: Microsoft Access, Microsoft SQL Server or Oracle. The office program has three primary edit windows: Account Edit, Truck/Vehicle Edit, and Transaction Edit.  All edit programs share various system features.  Because of this sharing of features and the use of the Microsoft Windows Operating System, once the user is comfortable with one edit window they can easily use the others.


All of the edit windows share the same set of file access buttons.  Moving through the file is simple and common across the programs.  Note the standard database icons.  Moving the mouse over each button displays bubble help.


The Account Edit window is used to maintain the customer database.


The Account Edit Features include:
  1. Edit all account data
  2. Maintain Account Specific Rates for individual accounts
  3. Maintain Billing, Shipping, and Contact Information
  4. Mail Merges, Envelopes, and Labels using Microsoft Word Integration
  5. WS Note (WeighStation™ Note) - Notes entered on this screen will appear in the WeighStation™ program when a transaction is being processed for this account
  6. Manage how each account is allowed to make payment for a given transaction
  7. Track running balances for Pre-Paid Account customers
  8. Limit entries that each account can see in WeighStation to prevent data entry errors
  9. Set WeighStation Defaults

The Truck Edit window is used to maintain the truck/container database.


The Truck Edit window allows the user to set up default information for each truck, such as the most common type of material the truck brings to the facility, the material origin, the tare weight, etc.  This means that when the truck enters the facility and is retrieved from the Truck File by the scale house operator, all of the default information is passed into the
WeighStation™ program for the operator to review.  Leaving information blank in the Truck File will force the operator to enter the information at the time of the transaction.
 
The Truck Edit Features include:
  1. Edit all Truck/Vehicle/Container data
  2. Store all WeighStation default information needed to process a transaction
  3. Store the last twenty or more Gross, Tare, and Net weights
  4. Estimated net weight capability used in case of scale failure
  5. Stored tare weight and Tare Expiration Date, with automatic re-tare enforcement
  6. Stored vehicle volume
  7. Serial number, tag number, tag expiration date, fleet number, permit number and permit expiration date for fleet maintenance
  8. Ability to store all possible cab and container combination tare weights in a single truck record
  9. WS Note (WeighStation™ Note) - Notes entered on this screen will appear in the WeighStation™ program when a transaction is being processed for this truck

The Transaction Edit window is used to maintain the transaction database.


The Transaction Edit window gives the user full control over the transaction database by allowing the user to view and edit historical transaction records.

The Transaction Edit Features include:
  1. Edit all transaction data
  2. Recall rates, weights, and fees
  3. Powerful filtering ability to find specific record or set of records
  4. All changes to transactions are tracked
  5. Posting section to see if and when transaction was posted to the accounting system

The Reporting Module, common across the edit programs, will set the standard in the industry for reporting capability.
 
The data collected is only useful when it can be retrieved in a flexible, intuitive way.  Since each user has different reporting needs, the CompuWeigh™ system Reporting Module offers the ability to select specific reporting parameters.

All of the fields available to the user are grouped in the upper left list box, Data Fields window.  The user can move any field into the upper right list box, Selected Fields window, and change the order as desired. Numeric or dollar fields can be totaled by selecting the field and clicking the G-Tot (Grand Total) button.

All of the fields available to the user in the left list box under Data Fields can also be dragged to the bottom box, Selection/Sorting Criteria.  This enables the user to determine specific ranges of criteria for “sorting and selecting” purposes.

The custom report templates can be saved and recalled for future use by clicking the Save and Recall buttons.

Users can restrict the information that will be printed by using selective searches on the database.  The Ranges list box in the middle of the form lists all of the fields available to the user.  By clicking on one of the fields another window is displayed which lets the user choose between several types of operations such as, equal to, not equal to, in the range of, etc.  The user can specify the values that the Reporting Module will use for the chosen operations.  These restrictions are also saved with the field information when the report template is saved.

The Screen button will export a report directly to a word processor, such as Microsoft Word.  The word processor is started and automatically loaded with the report fields.  This gives the user the functionality of advanced word processor applications.

The Spreadsheet button will export data directly to a spreadsheet application, such as Microsoft Excel.  The spreadsheet is automatically loaded with the report fields.  This compatibility gives the user the functionality of advanced spreadsheet applications on the data collected.

The Print Report button will print the report directly to the printer that is associated with the computer.

The Export button allows you to create a custom ASCII flat file that can be used in other programs.

The HTML button will export report data directly to your web browser as an HTML web page that could be posted directly to an intranet or internet web site.


The above screen shows the Totals Tables that are available from the Transaction Edit and Totals Edit programs.  The reports printed out from this part of the Reporting Module are summary totals tables based on the user defined type tables (material, origin, transaction, etc.).  In other words, through this module, the user can see total weights, volumes and monetary values for each of these summary reports.  The current list of available totals reports are: Transaction, Payment, Vehicle, Origin, Material, Destination, Freight, Special Fees, Hour of Day, Day of Month, Month of Year, Quarter of Year, Totals By Bill Acct, Totals By Haul Acct, Totals By Truck/Trlr, Totals MT by OT, Semi-hourly Day Totals, and 3 User-Definable Categories.


The Posting window is used to bill customers for their use of the facility.

The Posting window is a powerful and highly flexible part of the CompuWeigh™ system.

The user begins by choosing the date and account range for the invoicing run.  Then he/she chooses which of the several types of reports to include in the invoices and what information to include on the reports.  The user decides what subtotals to include on the reports as well as remittance information for the invoice.

The user then can choose which payment types, transaction types, or material types to include for invoicing.  It can be one type (such as a charge payment type) or several if the site needs require more than one filtering criteria.

The user can also choose a third party accounting package and export the Accounts Receivable information to that package.  Along with our own Integrated Accounting, Paradigm Software offers interfaces to several accounting packages such as Solomon, Peachtree Accounting, QuickBooks, MAS90, and Great Plains.  If your facility has an in-house or less common accounting package that allows for data importation, we will build the link needed to accommodate the file export.

The Posting window allows the user to bill the customers and thus remove cash from the operation at the scale house.
The Posting Features include:
  1. Third Party billing
  2. Twelve different methods of payment
  3. User definable billing ranges of account and customer types
  4. User definable invoices and transaction summary reports
  5. Multi-site capability allows you to bill separate invoices on a site by site basis
  6. Batch file creation in selectable time increments (daily, weekly, monthly, etc.)


Integrated Accounting keeps track of accounts receivable balances.


Once the transactions have been posted, Integrated Accounting takes over. You can view the balance for the entire facility or select a specific account to see their outstanding balance.

The colors allow you to quickly identify payments, invoices, and adjustments.

Type Symbol Color
Adjustment ADJ Yellow
Invoice INV Blue
Payment PMT White

To make viewing even easier, positive numbers are displayed in green whereas negative numbers appear in red. There are separate forms used to apply finance charges, enter adjustments, or receive payments.


Integrated Accounting also comes with many different reports including invoices, statements, activity summaries and payment reports. However, if there is a report that is not available or an existing report that you wish to modify, we will create/modify the report to fit your needs.

 
Web Demo
Arrange for a Web Demonstration that can be viewed right in your browser. 
 
Demo CD
A Demonstration CD can be mailed to you.
 
Hands On
Visit our booth at a trade show for a hands on demonstration.
 


 
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